Committees > Fields Committee

Fields Committee

Outdoor Training Fields

Secure Training Sites

• Contact decision makers for area soccer fields to gain permission for usage and regulations in regard to those fields
  • Figure out the start and ends dates, the days of the week, and the times of the day the fields are available for our use
  • Negotiate fee structure for venue
  • Develop process for reserving fields for each venue
• Secure certificate of insurance for each site and send copies to main contact person http://www.nyswysa.org/assoc/insur/index_E.html

Certificates of Insurance

• Gather contact information for site requesting (Name, phone, email or fax)
• Confirm with the contact person who needs to be listed on certificate as additionally insured. 
• Email the information directly to Dan Watson at the NYSWYSA office. 

Organizing Training Schedules

• Collect all the data from the coaches in regards to training dates and times they wish to train
• Create a single spreadsheet with all the training sessions for the club, making sure it reads like figure A.
  • Record locations already secured by coach if they secured their own fields into spreadsheet
  • Assign field for each training session
  • Each team gets ½ field minimum
  • Spreadsheet to collect data
• Proof read the training schedule for errors and for balance of travel among teams
• Designate a single person as the contact person for changes, updates, problems, etc. 

Field Readiness

• Designate someone to coordinate the lining and preparation of fields where necessary.

Outdoor Games

Secure Competition Sites

• Contact decision makers for area soccer fields to gain permission for usage and regulations in regard to those fields for competitions
  • Figure out the start and ends dates, the days of the week, and the times of the day the fields are available for our use
  • Negotiate fee structure for venue
  • Develop process for reserving fields for each venue
• Secure certificate of insurance for each site and send copies to main contact person http://www.nyswysa.org/assoc/insur/index_E.html
• March and April sites need to be weather “proof”
  • Amherst High School, UB North Campus, SUNY Fredonia, Medina, Canisius College, Sahlens, All-high Stadium, Akron Buell Street Complex

Organize Home Competition Schedules

• Create a single spreadsheet with all the home competitions for the club, making sure it reads like figure B.
• Upstate League, U10 Friendlies, Region 1 Leagues (Director’s and Sub), scrimmages, etc
• Designate a single person as the contact person for changes, updates, problems, etc.  

Field Readiness

• Designate a person to coordinate the set up procedures for preparing fields for games (corner flags, nets, etc.)

End of the Season Report

• Prepare report for the board of directors
  • All contact information for venues secured
  • Positive and negatives about committee and work performed
  • Suggestions for changes, improvements, additions, etc